GST documentation guide · updated October 2026

Why GST registration documents differ from state to state

The CGST Rules and the REG-01 form are the same across India, but the documents that support them are not. Stamp duty is a state subject, property records are kept by local bodies, and each state's officers develop their own habits. Preparing for your state's expectations saves a round of queries.

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What actually varies

  • Stamp duty on rent agreements, NOCs and partnership deeds, set by each state's stamp act.
  • Whether e-stamp is available and how it is issued.
  • The form of property records: khata, property card, jamabandi, municipal tax receipt or panchayat record.
  • How often officers ask for photographs of premises or signage.
  • Local practice on whether plain-paper NOCs and consent letters are accepted.

What does not vary

The legal basis for registration, the forms (REG-01, REG-03, REG-04, REG-06 and so on), the reply timelines stated in the notice, and the basic requirement to prove the principal place of business. Registration is also state-wise: a GSTIN belongs to one state, and a business in two states needs two registrations.

How to prepare for your state

  • Use stamp paper or e-stamp of the value applicable in your state for agreements and NOCs.
  • Use the property record that your local body actually issues, and explain if it uses a different format.
  • Ask a local practitioner what queries are common in your jurisdiction right now.
  • Keep originals ready, since physical verification may be ordered after registration too.

If you get a state-specific query

Read the REG-03 query carefully. It is the officer's specific requirement that matters, not general practice in another state. Reply in REG-04 within the time stated in the notice with exactly what is asked, and add a short explanation if your local document looks different from what the officer expects.

Get it handled for you

Need GST registration done right the first time? Our chartered accountants prepare the documents, file the application and handle any query, so you do not have to visit the GST office. Call or WhatsApp +91 63677 44602, or use the form below.

This guide explains the law in general terms as of October 2026. Time limits and requirements can depend on the facts of your case and on the notice you received.

Questions

State-specific documents — FAQs

Are GST registration documents the same in every state?+
The legal requirements are the same, but stamp duty and the format of property records differ by state, and officers' expectations vary.
Har state mein GST documents alag kyun maange jaate hain?+
Stamp duty aur property records state ke vishay hain, isliye agreement aur NOC ki format aur stamp alag ho sakti hai. Form aur rules wahi rehte hain.
Can I use a rent agreement stamped in another state?+
Stamp duty is generally payable under the law of the state where the property is located, so use stamp paper of that state.
Why did my friend's application pass with a plain-paper NOC but mine was queried?+
Practice differs between states and even between officers. Your reply should address the query raised on your own application.
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