GST form guide · updated October 2026

GST REG-30 explained: the officer's field visit report

GST REG-30 is the field visit report an officer uploads after physically verifying the place of business of an applicant or registered person. Rule 25 requires the report, with photographs, to be uploaded within 15 working days of the verification.

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When physical verification happens

Verification can take place before or after registration. Before registration, it is common when the applicant has not done Aadhaar authentication or is flagged on risk parameters, and in those cases the officer has 30 days to decide. After registration, it may be triggered by a complaint, data analytics, return mismatches, or as part of cancellation proceedings.

The officer visiting the premises may also take statements and check whether the business named in the application is the one actually operating there.

What the report records

  • Whether the premises exist at the declared address
  • Whether business activity is seen, such as stock, staff or machinery
  • Whether the name board and GSTIN are displayed
  • Who was present and their relation to the business
  • Photographs of the premises
  • Comments on documents seen

Why it matters

An adverse REG-30 report is a common basis for a REG-03 query, rejection in REG-05, or a REG-17 notice proposing cancellation. The applicant usually does not see the report in advance, so being prepared for a visit is the best safeguard.

Preparing for a visit

  • Display a board with the business name and GSTIN at the entrance
  • Keep the registration certificate displayed
  • Keep rent agreement, electricity bill and consent letter at the premises
  • Ensure someone responsible is present during business hours
  • Keep recent invoices and stock registers available
  • If you work from home, make the business area identifiable

If the report is adverse

Respond in writing to the notice that follows, with photographs and documents, and ask for a fresh verification if the premises were closed on the day. A professional can prepare the reply and request a hearing.

Get it handled for you

Need GST registration done right the first time? Our chartered accountants prepare the documents, file the application and handle any query, so you do not have to visit the GST office. Call or WhatsApp +91 63677 44602, or use the form below.

This guide explains the law in general terms as of October 2026. Time limits and requirements can depend on the facts of your case and on the notice you received.

Questions

REG-30 — FAQs

Can I see the REG-30 report?+
The report is an internal document, but its findings are usually stated in any notice that follows, and you can ask for the basis of an adverse finding.
Is physical verification mandatory for GST registration?+
No. It applies mainly to applicants who skip or fail Aadhaar authentication or are flagged by the system's risk checks.
What if the premises were closed during the visit?+
Explain this in your reply with evidence of regular business and request a fresh verification.
Will I be told before a verification visit?+
Not necessarily. Visits may be made without advance notice, so the premises should be ready at all times during business hours.
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